How to Use Waivers

Any important additional information about the activity that will not fit within the description area of the waiver can be supplied to participants (or parents and guardians) within a separate document. That document should then be referenced within the description area of the waiver. The document should be given the person signing the waiver for review and a copy of the document should be retained with the waiver.
Waivers are retained by the campus sponsoring unit (or the unit's division - not Risk Services.)
Waivers cannot be signed by minors. Activity participants under 18 must have a waiver signed by a parent or legal guardian.
Waivers should be retained for 5 years after the end of the activity OR 5 years after the 18th birthday of a minor participant - whichever is longer.
Waivers can be scanned and retained electronically.
Waivers should be used as provided and not changed (except for the fillable fields).
Do not translate or attempt to explain the legal meaning of the waivers. They are written in an easy to understand style that should be self-explanatory. If needed, participants can seek outside help to translate or explain the legal meaning of the waivers.
Anyone who refuses to sign a waiver should not be allowed to participate in the activity.