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University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077

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Supplier Categories Exempt from Providing Certificates of Insurance

Summary: Learn which categories of suppliers are exempt from providing Certificates of Insurance (COI).

Circumstances when a category of supplier is exempt from the Certificate of Insurance requirement:

1. Suppliers with a one-time exemption by the UCSC Office of Risk Services from the standard insurance requirements. (These suppliers are exempt from both the insurance requirements and the requirement to provide a Certificate of Insurance.)
2. Supplier categories with an ongoing exemption by the UCSC Office of Risk Services from the standard insurance requirements. A list of these supplier categories: Supplier Categories Exempt from the Insurance Requirements. (These suppliers are exempt from both the insurance requirements and the requirement to provide a Certificate of Insurance.)
3. Categories of suppliers not required to provide proof of insurance. Insurance is required but the vendor need not show proof of insurance by providing a COI. These categories of suppliers have an ongoing exemption by the UCSC Office of Risk Services for the COI requirements. Authorized supplier categories:

• Providers of all goods (except suppliers of high-risk goods)
• Hotels, motels and conference centers
• Venues for performances, meetings and retreats

Purchasing can request an addition to this list of supplier categories exempt from providing COIs. Insurance is still required. To add a category:

If a Purchasing Buyer believes that there is a compelling business need to exempt a category of supplier from providing a Certificate of Insurance on an ongoing basis, then a Purchasing Supervisor can send an email outlining the rationale in cost/benefit terms and requesting the exemption to the Certificate of Insurance requirement to risk@ucsc.edu.

Risk Services will evaluate the risk to the university and make a determination of whether the supplier category will receive an exemption to the Certificate of Insurance requirement.

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Last revised: March 19, 2007 (am)