Need Workers' Comp Help?
Call 831-459-2850

Other Risk & Insurance Help
Call 831-459-5154

Fax 831-459-3268
risk@ucsc.edu

University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077

© UC Santa Cruz

Insurance Exemption Request Process

Summary: Learn how Purchasing can request exemptions to insurance requirements:

• a one-time exemption to insurance requirements, in unique or unusual circumstances
  OR
• add a category of supplier to the list of Supplier Categories Exempt from Standard Insurance Requirements

How to Request a One-Time Exemption

When a Purchasing Buyer believes that, due to unique circumstances, the service a supplier provides poses a low risk to the university and an alternative supplier who meets the insurance requirements is not readily available, then a Purchasing Supervisor can request a one-time exemption to the insurance requirements for the supplier.

To request a one-time exemption of insurance requirements for a supplier, complete the One-Time Insurance Exemption Request (MSWord) and send it to Risk Services. The form may be sent by either of three methods:

• email to risk@ucsc.edu
• fax to (831) 459-3268
• mail to inter-campus mail stop: Risk Services

Risk Services will evaluate the risk to the university and make a determination of whether the supplier will receive a one-time exemption to the insurance requirements.

Please do not request a reduction in insurance limits in the following cases:

1. You do not know what insurance limits the supplier carries.
2. Alternate suppliers who carry the required insurance limits are readily available.
3. Your sole motivation is cost savings. An exemption will not be granted to an under-insured supplier because a properly-insured supplier charges more for their services.

[Top of Page]

How to Request an Addition to the Supplier Category List of those Exempt from Standard Insurance Requirements

When the Purchasing Department believes that a category of supplier of a commonly recurring service poses a negligible risk to the university and provides a type of service that is generally not insured, then a Purchasing Supervisor can request that the category be added to the list of Supplier Categories Exempt from Standard Insurance Requirements.

To request that a category of supplier be added to the list, a Purchasing Supervisor can complete the Ongoing Insurance Exemption Request (MSWord) and send it to Risk Services. The form may be sent by either of three methods:

• email to risk@ucsc.edu
• fax to (831) 459-3268
• mail to inter-campus mail stop: Risk Services

Risk Services will evaluate the risk to the university and make a determination of whether the supplier category will be added to the list of Supplier Categories Exempt from Standard Insurance Requirements.

Turnaround Time: Due to request volume, the turn-around for a response can be up to ten business days from the time the properly completed form is received by Risk Services. If you have questions, call Risk Services at (831) 459-5154.

[Top of Page]

Last revised: March 15, 2007 (am)