How to Use Waivers

  • For guidance about when to use waivers and when not to use waivers, see the University of California Waiver Matrix.  
  • Any important additional information about the activity that will not fit within the description area of the waiver can be supplied to participants (or parents and guardians) within a separate document. That document should then be referenced within the description area of the waiver. The document should be given the person signing the waiver for review and a copy of the document should be retained with the waiver.
  • Waivers are retained by the campus sponsoring unit (or the unit's division - not Risk Services.)
  • Waivers cannot be signed by minors. Activity participants under 18 must have a waiver signed by a parent or legal guardian.
  • Waivers should be retained for 5 years after the end of the activity OR 5 years after the 18th birthday of a minor participant - whichever is longer.
  • Waivers can be scanned and retained electronically. 
  • Waivers should be used as provided and not changed (except for the fillable fields).
  • A Spanish version of the Elective/Voluntary Activity Waiver is available. This waiver can be provided as a courtesy for review only. All signatures need to be on the English waiver - not on the Spanish version.
  • Do not translate or attempt to explain the legal meaning of the waivers. They are written in an easy to understand style that should be self-explanatory. If needed, participants can seek outside help to translate or explain the legal meaning of the waivers. 
  • Anyone who refuses to sign a waiver should not be allowed to participate in the activity.